• Organize the rehearsal and timing of activities.

  • Explain the different duties of the wedding party – escorts/users, gift table, guest book attendant, packing and removing items from all rooms by designated time.

  • Arrange participants.

Wedding Day

  • Coordinate and communicate vendors to make sure they are on time and setup is complete.

  • Assembly and setup of chair covers, table décor and favors.

  • Arrange delivery, setup and pick up of rental equipment.

  • Communicating announcements and transitions with DJ or MC.

  • Clean out bridal and groom’s room and vendor storage areas by designated time

  • Essential wedding day emergency kit

Wedding Ceremony

  • Set out programs.

  • Communicate with ceremony officiant.

  • Distribute flowers, bouquets, and pin corsages and boutonnières

  • Prior to ceremony, line up wedding party to be escorted.

  • Cue musicians.

  • Cue wedding party for walk down aisle. time.


  • Coordinate photo time for bride and groom.

  • Ensure Photo Shoot List is implemented by Photographer

  • Have bride and groom announced to party.

  • Assist with placing favors, menus, candles and décor at tables.

  • Coordinate receiving lines.


  • Act as a liaison between catering and bride/groom and all vendors.

  • Coordinate reception timeline with all vendors and catering.

  • Arrange for gift transportation at end of evening.

  • Responsible for cake knife and serving/toasting glasses.

  • Responsible for assigning who is taking flowers, decorations, cake top, guest book and collecting cameras.

  • Distribute remaining vendor balances and tips on bride and groom’s behalf at the end of the night

  • After Event Clean Up

You're Engaged! Congratulations!

You have planned your entire wedding but would like to sit back, relax and enjoy your special day. Speaking from experience, not having a wedding day coordinator is a mistake. Your focus should be 100% on enjoying every single second with your soon to be husband, family and friends. Leave the logistics to me. I will meet with you to discuss your needs and set up a planning website for us both to share. I will start working with you 1 month prior to your wedding but vow to be a constant resource for you along the way!

Month of Wedding Coordination

Price - Customized to Suit Your Needs

The Ivory Swan is a collection of curated stories about travel, fashion, home, recipes and weddings. A celebration of all things beautiful, elegant and classic. I hope you'll step into my storybook and be inspired to find your own fairytale. 


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